(Recommended number of participants: 6–25, ideally working individually or in pairs)

1. Self-Assessment & Introduction (10 min)

·       Brief discussion: Facilitator asks, "How organized is your digital life on a scale of 1–10? What are your biggest frustrations with digital clutter?"

·       Introduce the activity as a chance to design a "Digital Organization Makeover Plan."

·       Review key concepts: logical folder structures, consistent naming conventions, storage options, and the 3-2-1 backup rule.

2. Designing Your Organization System (25 min)

·       Learners (individually or in pairs) design their ideal digital organization system using a worksheet or collaborative tool.

• Task 1: Folder Structure: Create a simplified, logical hierarchy for their most common digital files (e.g., Work, Personal, Finances, Photos). Brainstorm 3–5 top-level folders and 2–3 essential sub-folders for each.

• Task 2: Naming Convention: Define a standard naming convention for different file types (e.g., YYYY-MM-DD_ProjectName_Topic.docx). Provide 3–5 examples of specific files they would rename.

• Task 3: Storage Solutions: For the identified folder types, decide where they would ideally store them (local drive, specific cloud service, or an external drive), justifying their choices based on security/access needs.

3. Developing a Backup Plan (15 min)

·       Task 4: 3-2-1 Backup Application: Learners outline a backup strategy for their most critical digital assets (e.g., family photos, tax documents) based on the 3-2-1 rule. They should specify:

o   Which files are critical.

o   Where the 3 copies will be kept.

o   Which 2 media types they will use.

o   Where the 1 off-site copy will be stored.

o   How often they plan to back up.

Adaptation Tips

• Online: Use a collaborative whiteboard (Miro/Jamboard) or a shared Google Slides presentation for learners to individually post and share their organization plans. Use breakout rooms for peer review of backup strategies.

• In person: Groups use large sheets of paper or flip charts to physically map out their folder structures and backup plans. Facilitator circulates to offer personalized coaching.

• Hybrid: In-room participants use printed templates while remote learners use a shared digital document. Ensure all participants present their plans via the room's projector/webcam setup.