1. Introduction & Framing (5–10 min)

• Ask participants: “What makes digital sharing effective or frustrating?”

• Present 3 key sharing principles:

  • Choose the right tool for the purpose

  • Manage permissions properly (view/comment/edit)

  • Prioritise accessibility and ethical sharing

2. Group Task – Share & Adapt (25–30 min)

Divide participants into small groups (2–4 people). Each group must:

1. Choose a platform (e.g., Google Drive or Padlet)

2. Upload a sample document (provided or their own)

3. Use AI (ChatGPT or Notion AI) to adapt the content in one of these ways:

   • Summarise the text

   • Translate it into another language

   • Simplify it into plain language or bullet points

4. Organise the content clearly (file names, structure)

5. Set appropriate sharing permissions

6. Add proper attribution or licensing if external sources are used

3. Mini-Presentations (10–15 min)

Each group shares:

• The platform and structure used

• How they used AI to improve content accessibility or clarity

• How they handled privacy and copyright

Adaptation Tips

Online:

• Use breakout rooms in Zoom, MS Teams, or Google Meet to allow small group collaboration.

• Before the group task, offer a live demo showing how to:

• Upload and share a document on Google Drive or Padlet

• Set sharing permissions (view/comment/edit)

• Prompt AI tools for summarisation or simplification

• Share a Google Doc or Padlet where each group can paste their AI-enhanced version and access shared resources.

• Provide ready-to-use AI prompts (e.g., “Summarise this article in plain English for beginners” or “Translate this document into Spanish”).

• During mini presentations, each group shares their screen and explains the AI process, platform used, and any challenges.

In person:

• Ensure that each group has access to at least one internet-connected device (laptop or tablet).

• Preload the sample documents on local devices or provide access via USB drives or QR codes.

• If individual access to AI tools is limited, the facilitator can act as a “shared AI assistant”, projecting ChatGPT or Notion AI on a shared screen and inputting prompts on behalf of the groups.

• Arrange physical spaces for group work with enough distance or quiet corners to foster collaboration.

• Use a whiteboard, flipchart, or printed posters to support the presentation phase, especially for displaying structure and ethical decisions.

• Provide each group with a printed checklist or template to evaluate their document structure, permissions settings, and attribution requirements.

Hybrid:

• Create one shared digital workspace (e.g., Padlet board or Google Folder) accessible to both in-person and online participants.

• Organize either mixed groups (with both online and in-person learners) or parallel groups working separately but on the same task.

• Use a projector and webcam in the physical room to allow remote participants to see the in-room presentations and contribute.

• Assign a tech support role (co-facilitator or peer helper) to assist with syncing documents, screen sharing, or technical issues.

• Distribute AI prompt cards both digitally and in print and allow offline learners to work from pre-generated AI outputs if needed.