1. Warm-up & Framing (10 min)

Icebreaker question: “What’s one tool you’ve used to work with others online?”

Short briefing: Show slide or explain verbally the 4 keys of good digital collaboration:

·       Shared purpose

·       Clear roles

·       Consistent communication

·       Use of supportive tools (AI included)

Present the challenge:

“Your group has 45 minutes to collaboratively design and plan a mini awareness campaign (e.g., digital safety, eco-habits, inclusion, local event). The result can be a shared document, campaign outline, or planning board.”

Groups will be asked to both collaborate and reflect on their collaborative process.

2. Group Project Sprint (40–45 min)

Participants work in groups of 3–5 to complete these steps:

1. Define the Goal (5–10 min)

   • “In one sentence, what is your campaign about and who is it for?”

   • Note the goal in a shared document or planning board.Suggest neutral or corrected phrasing

2.         Use AI to Support Planning (10 min)

Ask AI to:

·       Generate ideas (e.g., titles, slogans, actions)

·       Create a task breakdown or checklist

·       Suggest a timeline or action plan

Example prompt: “We are planning a short awareness campaign about protecting personal data online. Suggest 3 roles and a 3-day task schedule.”

Note for the educator: Encourage teams to evaluate and customize AI suggestions, not copy blindly.

3.         Assign Roles & Co-create (15–20 min)

Each group member takes on a role such as:

·       Coordinator

·       Timekeeper

·       Designer or Writer

·       Editor or Presenter

They then begin filling out a planning board or shared doc with:

·       Key messages or actions

·       Task allocation

·       Timeline

·       Platform or audience selection (if relevant)

4. Mini-Presentations (10–15 min)

Each group presents:

·       What they created (shared board or doc)

·       What tools they used and why

·       How they used AI in the process

·       How roles were assigned and adjusted

Adaptation Tips

Online:

• Use breakout rooms for group work and assign a facilitator or rotating group leader to keep the team on track.

• Provide ready-to-use Google Docs, Miro, or Trello templates to guide collaboration and task division.

• Share a short AI tool guide with sample prompts to help groups use ChatGPT or Notion AI effectively for brainstorming and planning.

• Encourage each group to nominate one member to handle AI tasks, such as generating slogans, breaking down goals, or proposing timelines.

• Groups present their outputs by sharing their screen, with the facilitator spotlighting each team in turn.

• If needed, provide a central troubleshooting document with tool access links, how-to guides, and backup prompts.

In person:

• Provide each group with a laptop or tablet with internet access, or assign specific roles that rotate device use if equipment is limited.

• Distribute printed project templates (goal → tasks → timeline) to structure the planning phase and support participants with low digital confidence.

• Offer AI access via facilitator’s device (projected on a screen or shared centrally) if individual AI access is not available.

• Set up different “collaboration corners” with flipcharts, sticky notes, or whiteboards for visual planning, timeline mapping, or role assignment.

• Encourage groups to document their work in both digital and analog formats (e.g., draft ideas on paper, then transfer to shared docs).

• Allow for live sharing of group outputs using a projector, pin-up space, or oral presentations supported by a flipchart or screenshot

Hybrid:

• Form mixed teams with both online and in-person participants, assigning clear communication roles to ensure inclusion (e.g., one person is the digital scribe, another is the timekeeper).

• Set up a central shared document or board (Google Docs, Miro, Padlet) for all participants to co-edit in real time, regardless of location.

• Use a projector + webcam in the physical room to show digital collaboration spaces and allow remote members to participate in live discussions.

• Provide a dedicated “Tech Support” role or person to assist with syncing between remote and in-person learners, resolving connection or platform access issues.

• Allow for asynchronous contributions, if needed (e.g., remote participants submit a voice message or written input if bandwidth is limited).

• Conduct presentations via hybrid setup: in-person learners present in the room with visuals on screen, remote learners present via shared screen and audio.